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Brexit undoubtedly brings about a level of uncertainty for business owners and leaves many questions open for answers.
Below are the most important questions and answers on how to best prepare yourself and what DFDS will do to help ensure as smooth as possible a transition, deal or no-deal Brexit.
In case of a no-deal Brexit, a regime with customs declarations and checks will be implemented. To cope with this, exporters and importers need to prepare to have the right registrations and data on the goods and then either declare the goods themselves or use an agent to do it. Hauliers need to be aware of some formalities on equipment and ensure they have the proper information and documents for them to enter gates and leave ports without further delays. We recommend you visit our Brexit pages.
We are working with the authorities in relevant countries to ensure a smooth transition and that we fully understand the new requirements. To help avoid congestion we recommend you prepare for this by having all the necessary declarations and documents ready, required to make the crossing. No truck will be able to enter our terminals without the Movement Reference Numbers for their consignments. We are adapting our IT systems to communicate with the authorities as well as training our staff to perform customs clearance as a service in many locations. Furthermore, we are extending space in our terminals to accommodate more trucks and trailers.
We aim to describe and update the process on our Brexit pages as well as by letter to our customers. Be aware that the processes are not the same in all locations. We are educating our port staff to handle the transition.
Phoenix will up be updated to handle MRNs. This will enable our customers to pass this information to us via EDI, MyFreight, e-mail or at the gate.
We are adapting our IT systems to cope with the changed requirements. This has the highest priority; however, time is short and we might have to operate with some manual processes on various routes.
We might see a slow-down initially. However, we expect to learn and adapt to the new situation quickly so we hope we can regain most of the speed within some weeks.
Cargo descriptions need to be more specified. For each consignment, a Movement Reference Number (MRN) for the Export Declaration and Pre-Import or Import Declaration needs to be logged. On some routes the MRN for Safety and Security Declaration (ENS) needs to be captured as well. The UK will suspend the need for ENS for 6 months from day one in a No-Deal scenario. France may do the same.
DFDS currently has seven on-going AEO applications in addition to two AEO-certified affiliates in Sweden. While AEO-certification certainly has its advantages, we believe that the timely planning of customs documents in tandem with a strong organisational structure will prove more important for delivery flows than AEO status.
In any case, we believe that the flow of traffic will gradually become more fluid after Brexit, as more and more companies develop customs expertise and gain AEO certification.
The driver will need to present a passport at the gate.
For you as well as us, preparation is vital. Throughout the DFDS network, you must have all documents completed before arriving at the gate. If your processes are not yet fully clarified, we plan to launch a set-up that will enable us to help you navigate, communicate and solve your needs as fast and smoothly as possible.
The agreement with the Ministry of Transport will add one trip per week on the Immingham – Cuxhaven, Immingham – Rotterdam and Felixstowe – Rotterdam routes.
It depends on Brexit negotiations and Scotland’s reaction to the specific developments. A hard Brexit might warrant an evaluation of the business case for a stronger connection between Scotland and continental Europe.
Safety and Security Declarations are the responsibility of the carrier, so DFDS will be responsible for unaccompanied trailers. The driver will be responsible for the accompanied transport. DFDS can arrange to make the declaration for a fee. The UK will refrain from requesting Safety and Security Declarations for the first six months after Brexit. We expect that a number of other countries will do the same. We will keep you updated you on the matter on our Brexit pages.
Hard to tell how the market will develop. We have an agreement with the UK Department for Transport to provide extra sailings between the UK and the EU in the North Sea. In addition to this, DFDS has a flexible fleet which will allow us to adapt to changes in the market.
Yes. The Safety and Security Declaration (ENS) is linked to the individual commodity.
Providing Exit Summary Declarations (ESD) is the responsibility of the exporter. A customs agency will be able to assist with this. The need for an ESD varies from country to country, hence we recommend that you search for the information on the website of the country of departure. Go to our Useful Links page.
No. DFDS needs proof that the documents are in place, and we save the Movement Reference Number (MRN) from the ESD as documentation of this.
We can update the MRN information manually in Phoenix if EDI connections fail or the customer does not have EDI setup with DFDS.
Currently France seems to be softening its requirements so customs requirements seem to be the same. But the UK has opened up for a simplified import procedure. UK Customs seem to be focusing on stopping very few import units and not requiring border inspections on products classified as human food or products of animal origin from the EU.
Our systems will be modified, so they will handle this automatically.
Yes. In the case of a hard Brexit, a setup with 0% duty is certainly an option. However, that would not eliminate the need for declarations and potential checks on products not of animal origin (non-POAO). Non-POAO products would still need to be inspected at the border between the EU and the UK.
Yes. DFDS has extensive experience with customs brokerage. We are also further enhancing our teams through additional recruitment and specialised training. That way, either we or our trusted partners (depending on the country) will be able to assist you with customs services.
To find out how DFDS can service your specific needs, reach out to your DFDS contact.
Yes. Seafood products need to pass through a BIP to undergo documentary and identity inspections at the very least. Physical inspections can also be requested in some instances.
DFDS is currently engaged in high-level discussions regarding BIP procedures and locations with the goal of mitigating any potential negative implications for the food industry.
It’s a priority. We currently offer late arrival and early discharge services on our Channel routes (Dover – Calais / Dunkerque), and early discharge on our classic ro-ro vessels. However, once the cargo arrives at the BIP, fast-tracking and processing will be up to the local EU authorities.
DFDS is currently liaising with the authorities regularly to make sure they are aware of the risks associated with the handling of perishable cargo. Additionally, DFDS is developing a range of services in Calais and Dover which will support you during your stop at the BIPs.
View the Brexit checklist for exporters and importers working with DFDS.
Listen to the DFDS Brexit Team and the International Trade Expert Dr Elsa Leromain, and learn how the different Brexit scenarios could impact trade in the UK and in Europe. Find out the most important actions you can take to prepare your business.
Customs tariffs, INCOTERMS, VAT rules in the EU and the UK, EORI number, HS Classification – this and much more might be valuable for you to know about.
Find it all on our Useful Links page including relevant UK and EU government websites.
As an EU certified AEO customs operator in many European countries you don’t have to be a customs specialist yourself – leave it to us. Simply get in touch with us and we’ll handle your customs declarations in your own language and in due time.